Akiflow vs Sunsama (2025): Which one is the better daily planning and task management app?

If you’re trying to decide between Akiflow and Sunsama, you’re likely looking for the best daily planning and task management app with time blocking that suits you better.

Both of these productivity apps are really similar with task consolidation and flexible daily planning features, but which one is actually going to make you productive?

Akiflow is better for Time Blocking and offers more integrations with other apps, while Sunsama is ideal for work-life balance and mindful planning.

In this comparison of Akiflow vs Sunsama, we’ll explore their unique features, pros and cons, and compare their key features, including Task management, task consolidation, time blocking, ease of use, and project management, to help you decide which one is worth your money.

Overview of Akiflow and Sunsama

What is Akiflow?

Akiflow is a daily planning app that consolidates all your tasks and events from various platforms like Todoist, Google Calendar, Notion, Trello, and Slack into one unified view.

Instead of switching between different apps to manage all your tasks and events, you can manage everything in one place with Akiflow.

Akiflow excels at flexible time blocking with its intuitive drag-and-drop system. You can easily drag tasks from your to-do list or calendar and drop them into specific time slots on your calendar.

You can also bring tasks and events from all your other productivity tools straight into your Akiflow calendar and assign time blocks to each of them.

One of the standout features of Akiflow is the Command Bar, which allows you to quickly create and manage tasks without leaving your current screen.

At the end of each day and week, you can track your progress or how many tasks you’ve accomplished with the daily and weekly ritual feature, similar to Sunsama’s daily and weekly review.

Akiflow also allows you to share available time slots for meetings with your team members.

Akiflow integrates with Google Calendar, Outlook Calendar, Gmail (you can turn emails into tasks), Slack, Notion, and almost all of the popular productivity apps.

What is Sunsama?

Sunsama is a daily planning and time-blocking app that focuses on mindful and intentional planning. It also works as a task consolidation app that brings all your tasks and events into a single, unified view.

You can easily integrate other productivity apps like Asana or ClickUp and drag-and-drop tasks directly into your Sunsama Calendar. You can also assign time blocks for your tasks and events in Sunsama.

This app includes features like an advanced focus mode, Pomodoro sessions (which Akiflow doesn’t have), guided daily planning, and a simple, user-friendly interface without overwhelming features. This also makes Sunsama a great choice as an ADHD-friendly planner app.

Sunsama is one of those apps that actually makes you want to plan out your day instead of relying on an automated scheduling app, encouraging you to take at least 10-15 minutes out of your day to intentionally plan your day.

The app prompts you to review your tasks and prioritize them in the context of what truly matters for the day.

Sunsama also integrates with other productivity tools like Trello, Asana, Notion, and Google Calendar, and it helps you break down your tasks by day and time blocks.

Sunsama is ideal for you if you need a structured yet intentional workday, focusing on achieving a balanced schedule while also being productive.

Pros and Cons of Akiflow and Sunsama

Pros of using Akiflow

• Akiflow offers a more dynamic and flexible time-blocking feature than Sunsama. You can easily move time blocks around and rearrange them.
• You can also add multiple tasks in a single time slot to keep your calendar neat. (A feature Sunsama hasn’t offered yet.)
• Akiflow offers a command bar that allows you to quickly create and edit tasks/events and even time blocks with just a few keystrokes.
• Akiflow consolidates tasks from multiple platforms, including Notion, Todoist, Trello, and Google Calendar.
• You can share available time slots for meeting with Akiflow.
• This time-blocking app lets you prioritize tasks at different priority levels and categorize them with customizable tags like Urgent, Work, and Personal.

Cons of using Akiflow

• You have to manually add tasks to your calendar and time-block them. (For more automated time blocking, check out this Flowsavvy review.)
• It does not offer a Pomodoro session with its focus mode. (Check out Akiflow vs TickTick if you want better focus features.)
• Akiflow is more expensive than Sunsama, starting at $34 per month, which is a drawback for users looking for a personal productivity app.
• Akiflow’s Mobile app is not as intuitive and can sometimes be cluttered.

You can also check out this comparison of two other Akiflow alternatives: “Motion vs Trevor AI.“

Pros of using Sunsama

• Sunsama helps you organize your day by assigning specific time blocks for tasks while also encouraging regular breaks to avoid burnout.
• Sunsama offers great Focus mode with a minimal interface, and the Pomodoro timer is an added plus.
• Sunsama’s mobile app is more intuitive, and you can easily manage your tasks on the go.
• With the simple and clean interface of Sunsama and no distracting features, this app is a great daily planner for people with ADHD.
• You can review your daily and weekly productivity progress with the daily and weekly ritual features.
• Sunsama integrates well with project management tools such as Trello, Notion, and Asana, making it easy to import tasks and events.

Cons of using Sunsama

• You can’t set priorities for tasks in Sunsama.
• Although less pricey than Akiflow, starting at $20 per month (billed monthly), it’s still expensive for individual users.

So, What is the Difference between Akiflow and Sunsama?

Akiflow excels at task consolidation, integrating with more apps than Sunsama. If you have tasks coming from multiple platforms, Akiflow is the ideal choice for managing everything in one place. On the other hand, Sunsama takes a more mindful approach to daily planning, making it perfect for those looking to maintain a healthy work-life balance.

Now, let’s explore some unique features that make Akiflow and Sunsama stand out from each other.

Unique Features of Akiflow to Sunsama

Time Blocking with Time Slots:

Akiflow offers this really useful feature for neat time blocking called Time Slots. It lets you group multiple tasks into a single time slot rather than cluttering your calendar with separate blocks for each task.

This way, you can simply throw in all the tasks for that period and keep your schedule clean and organized.

Available time slots for meeting:

Akiflow lets you share your available time slots for meetings and appointments on your calendar. You can share a scheduling link with your team members or the invitee to let them know when you are available for meetings.

While it’s not a dedicated meeting scheduling tool compared to other alternatives like Akiflow vs Reclaim AI, it still does the job for small teams.

For automated meeting scheduling apps, check out Reclaim AI vs Calendly.

Unique Features of Sunsama to Akiflow

Pomodoro Timer:

Sunsama includes a Pomodoro timer to break your work into focused intervals.

Even without the Pomodoro session, Sunsama’s focus mode stands out. You can add sub-tasks, start a timer, and set a time for each task.

For meetings, you can track discussions, take action items, and make notes—all while keeping a focus timer running throughout the meeting.

Mindful Daily Planning:

When you start the day, Sunsama prompts you to plan out your day in advance. You can even plan out our week beforehand. At the end of each day and week, you can see your progress with the daily and weekly planning rituals.

Sunsama also offers guided daily planning with AI suggestions. When you create a task, Sunsama’s AI suggests a time estimate based on your past work in the app.

Summary of the Comparison between Akiflow and Sunsama

Key features comparison between Akiflow and Sunsama

Task Management

Akiflow is great for personal task management. Task creation is also extremely easy in Akiflow; with the task capture feature, you can turn any message, URL or text from websites and even emails into tasks (Like in Asana.)

You can manage or edit tasks and events anywhere from your laptops with the command bar of Akiflow.

You can assign deadlines and priorities to tasks and tag them for easy filtering (important for distinguishing between urgent vs. non-urgent tasks).

Sunsama organizes tasks in a daily view. You drag and drop tasks into specific days, which makes it very clear what you should focus on for the day. There’s an emphasis on ensuring you don’t over-schedule yourself.

Tasks from external tools will carry over their due dates. You can’t directly add priorities to tasks in Sunsama, which is a drawback.

However, you can drag-and-drop tasks in the Kanban board, and the higher you place those tasks, the more priority Sunsama gives them.

For a more automated task management app, check out SkedPal vs Sunsama.

Task Consolidation

While both apps offer these features, Akiflow definitely has the edge when it comes to task consolidation. Akiflow boasts a wider range of integrations with other productivity apps.

This means you can pull in tasks from more platforms, like Todoist, ClickUp, Gmail, Slack, and even more through Zapier.

Akiflow has a universal inbox feature where you can collect tasks before categorizing them or assigning them to specific projects.

Akiflow focuses on efficient task management with features like the command bar and keyboard shortcuts, helping you quickly capture, organize, and manage tasks from different sources.

While Sunsama also allows you to integrate tasks from other tools, its strength lies more in the daily planning aspect. It’s great for taking those consolidated tasks and scheduling them into your day.

Once you import all your tasks from other tools, Sunsama allows you to consolidate them into a calendar-like interface.

You can manually assign time blocks for each task (more on this below), which is ideal for people who need a clear breakdown of what’s happening today.

Time Blocking

Time blocking is where Akiflow truly shines. You can create tasks and assign specific time blocks directly within the app, syncing them with your calendar.

You can easily drag and drop tasks into specific time slots and move them around if you need to reschedule them within the calendar view. Akiflow has a “Focus” mode with time blocking that allows you to focus on one task at a time.

The feature that makes Akiflow’s time-blocking system stand out is its time slots, where you can group multiple tasks into one single slot.

However, if you want a more automated task management and time-blocking app, you can check out Flowsavvy vs Motion.

Sunsama’s main focus is on time-blocking tasks into your daily plan. You import tasks from all your other integrated apps, and then you manually assign them specific time blocks throughout the day. Compared to other time-blocking apps like Flowsavvy vs Sunsama, this app is highly manual.

Ease of Use

Akiflow offers a clean, intuitive interface that makes it easy to see all your tasks and calendar events in one place. The drag-and-drop task scheduling is smooth, and the Command Bar lets you quickly add tasks without interrupting your flow.

Sunsama, on the other hand, offers one of the most user-friendly designs. This app focuses on making it easier for you to manage your calendar and schedule without overwhelming you with unnecessary features.

It also includes a simple Kanban board and supports various keyboard shortcuts, like pressing “A” to create a new task and “C” to mark a task as complete.

Also, Akiflow’s inbox can quickly become cluttered if you’re not mindful about bringing tasks from all different sources.

On the other hand, Sunsama’s guided process encourages you to select and schedule tasks for each day intentionally. This forces you to prioritize and prevents you from simply dumping every task into your schedule.

Project management and Team Collaboration

Akiflow is a personal task management app that does not offer project management or collaboration features. You can integrate Akiflow with other tools like  Trello and Asana and use it beside other project management apps.

Akiflow lacks advanced project management features like Kanban boards or Gantt charts. However it does support basic team collaboration through integrations with tools like Slack, Google Calendar, and Trello.

You can check out Akiflow vs Todoist. If you need advanced project management features, Todoist has them.

The same goes for Sunsama. It’s great for personal project management and organizing your day around tasks from multiple sources, but if you need to manage large, collaborative projects, Sunsama isn’t the ideal tool.

However, if you want a Sunsama alternative for project management and team collaboration, check out Sunsama vs Motion or Sunsama vs Reclaim AI.

Integration

Akiflow excels at integration with several major platforms, including Todoist, Google Tasks, Trello, Notion, Slack, and Google Calendar. You can also connect Akiflow with Zapier.

Sunsama integrates with Todoist, Trello, Asana, and Google Calendar, so you can pull in your tasks from these platforms and organize them within your daily agenda. While it doesn’t have as many integrations as Akiflow, it covers the essentials well, allowing you to pull in tasks and manage them across different platforms.

Pricing

Akiflow offers a 7-day free trial, after which the Pro Yearly plan starts at $9.5/month (billed annually) or $34/month if billed monthly.

Sunsama offers a free trial of 30 days, with paid plans starting at $20/month or $16/month (billed yearly) for individuals.

Which one should you choose: Akiflow or Sunsama?

• Akiflow is more of a power-user tool that integrates task management, calendar syncing, and time blocking all in one. If you need to pull tasks from multiple platforms and seamlessly schedule them into a calendar with flexible time-blocking, Akiflow is a better fit.
• Sunsama is for people who want to manage their day mindfully and reflect on their work. Its core focus is on creating a realistic daily plan, consolidating tasks, and blocking time accordingly. If you want a more structured, reflective approach to managing your tasks and time, Sunsama excels.

In short, if you’re looking for more flexible time blocking and robust task management across platforms, Akiflow stands out. However, if your focus is on a more intentional, daily planning and reflective workflow, Sunsama offers a unique and effective approach.