Akiflow vs Reclaim AI (2025): Which Task And Time Management App Is The Winner

If you’re trying to decide between Akiflow and Reclaim.ai, you’re likely looking for the most effective app for daily planning, task management and consolidation, time-blocking, and team collaboration.

Both Akiflow and Reclaim AI offer task management features, but one is better suited for personal use, and the other is a dedicated team collaboration tool with a sprinkle of personal task management.

Akiflow is a daily planner that combines all your tasks into a unified view, while Reclaim AI automates scheduling for team collaboration.

In this comparison of Akiflow vs Reclaim AI, we will delve into their core features, pros and cons, unique features they offer, ease of use, pricing, and more to help you decide which app is actually going to make you productive.

A Brief Overview of Akiflow and Reclaim

What Is Akiflow?

Akiflow is a daily planner app that brings all your tasks from other platforms (like Asana, Google Calendar, Slack, Notion, ClickUp, Email, etc.) into a unified task view. It’s a personal daily planner that works as a task consolidation app to centralize your scheduling.

Instead of going from one app to another to manage personal and work tasks and events, you can simply bring all your tasks from all these project and task management tools, team collaboration apps and even email under one place.

For example, you can drag and drop tasks from other productivity tools straight into the calendar view of Akiflow, just like in Sunsama.

At the end of the day or week, you can track your progress and goals, as well as review your completed tasks with the daily and weekly ritual feature.

However, if you need an automated scheduling, daily planner, or a time-blocking app, Akiflow is not for you. If that’s your thing, then check out Flowsavvy vs Motion.

What is Reclaim AI?

Reclaim AI is an AI scheduling assistant that automatically finds the best time slots on your calendar and your team’s calendar to schedule meetings and tasks. It’s more of an automated scheduling assistant and calendar management app for team collaboration than a personal daily planner.

Reclaim optimizes your calendar by automatically adjusting time blocks for tasks based on availability and priorities. Which also makes Reclaim a better Motion alternative for teams.

It offers features like Smart Meetings, automated scheduling and task prioritization, smart booking links, etc. Reclaim is all about automating the team collaboration process, especially meeting scheduling.

It also has a feature called Habits, where you can automate scheduling for repeating tasks or habits you want to build as well.

You can integrate this app with project management tools such as Zoom, Slack, Google Calendar, etc.

What is the main difference between Akiflow and Reclaim AI?

Akiflow consolidates tasks from apps like Todoist, Trello, and Notion into a unified calendar view, to help you prioritize and time-block them. Reclaim AI, however, focuses on syncing tasks with personal/team calendars. It dynamically adjusts both calendars based on priority, availability and deadlines.

Pros and Cons of Akiflow and Reclaim AI

Pros of using Akiflow

• Akiflow Integrates tasks from multiple platforms (Todoist, Trello, Notion, Gmail, Slack, etc.) into one unified view.
• You can use the Command Bar to easily create and edit tasks.
• It offers Customizable Task Tags (e.g., Urgent, Personal, Work, etc.), making it easy to stay organized.
• Akiflow Offers a simple and intuitive design focused on personal productivity without overwhelming the user.

Cons of using Akiflow

• Akiflow requires you to manually create tasks and time-block them.
• This app is not ideal for team collaboration or complex project management.
• The pricing of Akiflow can seem a bit too high.

Pros of using Reclaim AI

• Unlike Akiflow, Reclaim automatically schedules and adjusts your calendar based on tasks, priorities, and available time.
• It dynamically adjusts your schedule as new tasks or events arise.
• Reclaim syncs personal and team calendars, allowing for seamless collaboration and real-time scheduling for teams.
• This app excels at meeting scheduling with features like Smart 1:1 meetings and automated meeting scheduling.

Cons of using Reclaim

• Compared to other Reclaim alternatives like Motion vs Reclaim, Reclaim AI lacks some task management features like categorizing tasks or adding detailed task notes.
• It does not offer Task Consolidation features like Akiflow.
• The focus on team collaboration features might be unnecessary for individuals who don’t need team-based task syncing and scheduling. Check out SkedPal vs Reclaim AI, for that matter.

Features of Akiflow Unique To Reclaim AI

Unified Task and Calendar Management

The main focus of Akiflow is its unified task and calendar view system. This task consolidation app allows you to sync tasks and calendar events in a single view, helping you stay on top of your to-do lists while also seeing your meetings and events.

Unlike other task management tools, where you have to flip between a to-do list and your calendar, Akiflow gets rid of the hassle by allowing you to drag and drop tasks directly onto your calendar and block them by time.

You can pull tasks from Google Tasks, Emails (Gmail and Outlook), and other task management apps such as Todoist, Trello, and Notion.

Although it’s not a new feature, if we compare it to other similar apps like Sunsama vs Motion or SkedPal vs Sunsama, Akiflow still stands out for its seamless task consolidation and calendar integration.

Daily Rituals

Akiflow also offers a unique feature called daily rituals. At the start of your day, you can easily review your to-do list and calendar to get a clear roadmap of what your day will look like. You can check your progress by evaluating the past day’s tasks as well as plan ahead for the future.

When the workday comes to an end, Akiflow offers a daily shutdown feature that helps you review your completed tasks and prepare for the next day.

This feature is valuable for creating a sense of closure at the end of your day, helping you manage your time more efficiently and avoid feeling overwhelmed by unfinished tasks.

Features of Reclaim AI unique to Akiflow

Automated Scheduling

Reclaim AI offers automated scheduling for meetings, tasks and events based on availability, task priorities, and deadlines.

Unlike in Akiflow, where you have to manually drag-and-drop tasks into your calendars, Reclaim AI schedules your tasks for you, automatically creating time blocks based on your availability.

It also adjusts in real time, automatically rescheduling tasks if you run out of time or if new events are added to your calendar.

Habits

The Habits feature is particularly useful for users who are looking for a work-life balance. For example, we all know someone who forgets about their lunch in the midst of unnecessary meetings sometimes.

With the Habits feature, you can automate the scheduling of recurring events and tasks such as medicating, workouts, lunch, etc.

Once You set up a habit, reclaim AI will automatically allocate the best time block for that and prioritize them over lower-priority tasks.

Summary of Key Feature Comparison : Akiflow vs Reclaim AI

Key Features Comparison Between Akiflow and Reclaim AI

Task Management

Akiflow excels at personal task management by giving you a centralized calendar view that allows you to combine all your tasks, events, and meetings in one place.

It allows you to consolidate tasks from multiple apps (such as Gmail, Trello, Slack, and Notion) into one unified view.

You can also categorize tasks using tags like Marketing, Proposals, Work, Personal, Urgent, Follow-up, and Client to find tasks faster when you need them.

Additionally, Akiflow has a Command Bar that helps you add tasks quickly without leaving your current screen.

Although manual, Akiflow has more extensive options for creating tasks than Reclaim. You can turn emails, URLs, texts from websites, or even text messages into tasks with the “Task Capture” feature.

The drag-and-drop feature allows you to quickly allocate time blocks for tasks directly on the calendar.

However, the task scheduling and time-blocking process in Akiflow is manual, and you have to manually find time slots to schedule and manage your tasks.

Reclaim, on the other hand, offers automated task management features. It automatically pulls in tasks and schedules them based on your availability, task priorities, and deadlines. Reclaim intelligently adjusts your calendar when tasks change or deadlines shift.

There’s the Habits feature, which allows you to set up recurring tasks (like daily workouts or meetings), which Reclaim AI automatically schedules in your calendar without manual intervention.

If you want an app that gets rid of the hassle of jumping from a to-do list to a calendar, which is also automated, check out this Skedpal Review.

Time Blocking

Akiflow provides manual time-blocking by allowing users to drag and drop tasks onto their calendars. This gives users the ability to take full control over when and how they want to allocate their time. It does not offer automatic time-blocking like Reclaim, but it gives flexibility in customizing the calendar according to your needs.

Time Locking

Akiflow also offers a time-locking feature, where you can set specific hours as “busy” to ensure you’re not interrupted during focused work sessions.

Reclaim, on the other hand, offers more dynamic time blocking. It analyzes your calendar, available free time, and task priorities to automatically allocate time blocks for your tasks.

This reduces the hassle of manual scheduling and ensures that you complete high-priority tasks are completed on time.

However, as it offers highly automated time blocking compared to other daily planner like Flowsavvy vs Reclaim or Akiflow, Reclaim offers less flexibility or manual control.

When tasks or deadlines change, this scheduling app will automatically shift the time blocks. It also adds buffer time between tasks to prevent over-scheduling and provide transition time.

If you want a dynamic time-blocking app with more flexibility and an easy-to-use interface, check out this Flowsavvy review.

Meeting Scheduling

Akiflow offers some basic meeting scheduling features such as scheduling links, buffer time, and meeting availability.

You can set up your available time slots for meetings, set up recurring time slots for recurring meetings, as well as share your availability.

You can manually schedule meetings, and the tasks you add will be reflected in your calendar, but it’s largely a manual process where you control the times and updates.

However, these features are not as advanced as the meeting features of Reclaim AI.

Smart meeting scheduling is one of Reclaim’s standout features. Reclaim AI will automatically find the best time slots for meetings by analyzing both your calendar and the availability of other participants. No more back-and-forth emails to schedule meetings.

Reclaim integrates well with Zoom, Google Calendar, and Slack to automatically adjust meeting schedules if conflicts arise. It can also accommodate recurring meetings and ensure they fit into your calendar without overlap.

Team Collaboration

Akiflow is not ideal for Team collaboration, although it does provide basic team collaboration features. You can integrate this app with tools like Slack and Google Calendar to share tasks and schedules with your team.

However, the main focus is simply to be a personal task management assistant, combining all your tasks in one place.

Reclaim AI, on the other hand, focuses on team collaboration. It automatically manages and adjusts team members’ calendars, syncs tasks with personal and team schedules, and optimizes everyone’s time based on priorities.

Real-time updates keep everyone in sync, making it a better Flowsavvy alternative for team coordination. There’s also this feature called People Analytics, which gives managers insights into how their team spends time in meetings and on collaborative tasks.

Check out SkedPal vs Motion for more apps that combine both personal and team task management.

Ease of Use

Akiflow has a really simple and intuitive interface with drag-and-drop functionality. If you want a task consolidation app with a user-friendly interface, Akiflow is your man.

It has a command bar that works like keyboard shortcuts to help navigate the app. For instance, you can click on “a” to share your availability for meetings. This feature also makes it easy to create tasks and events.

This daily planner app allows drag-and-drop task planning to help you plan your day easily. Also, you can focus time on tasks; simply click on “F” to enable the focus mode.

They also recently added a Pomodoro timer, which makes this a great daily planner for people with ADHD.

Reclaim is also user-friendly, but it might take more setup due to its automation and advanced features. However, it’s still one of the most intuitive and user-friendly team collaboration and automated scheduling apps.

Integration

Akiflow offers broader integration options. It seamlessly integrates with popular task management tools like Todoist, Google Tasks, and Microsoft To-Do, allowing you to view your tasks alongside your calendar.

It also integrates with Google Calendar for a unified view. Akiflow’s integration options are ideal for task consolidation.

Reclaim’s integration options, on the other hand, are ideal for team collaboration and meeting scheduling. It integrates with tools such as Asana, Trello, ClickUp, Google Calendar, Zoom, Slack, and more.

Pricing of Akiflow and Reclaim AI

Akiflow offers a free trial of 7 days. The Pro Yearly plan starts at $9.5 per month (if billed yearly). The Pro Monthly Plan starts at $34 per month if billed monthly.

Reclaim offers a free forever plan, with paid plans starting at $8 per month per seat.

Reclaim’s more advanced features, such as automated scheduling, habits, and meeting scheduling, are part of the paid plans.

Conclusion: Akiflow or Reclaim?

Choose Akiflow if you are looking for a daily planner that combines all your tasks in one place with an advanced task consolidation feature.

It offers a unified task view, easy drag-and-drop scheduling, daily planning and shutdown, and manual flexibility in task management.

Reclaim, on the other hand, is ideal for teams looking for an automation tool that combines both personal and work calendars.

It’s not ideal for advanced personal task management, unlike Akiflow. Reclaim is best suited for users looking to automate the team collaboration and meeting scheduling process.

In the end, both tools are highly effective, but Akiflow is a better fit for those who want hands-on task management, while Reclaim is perfect for those seeking automation and advanced features for team collaboration.

Read more: “SkedPal vs TickTick.”