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Reclaim AI and Sunsama comparison

Reclaim AI vs Sunsama (2025): Which Scheduling App Is Better?

If you are confused between choosing Reclaim AI or Sunsama, you are likely looking for the best scheduling assistant and calendar management app that best suits your needs. While both Reclaim AI and Sunsama may seem like similar calendar management and productivity apps, they are quite different.

One of the major differences is that Reclaim AI automates scheduling and team calendar management, while Sunsama is a manual daily planner and task manager.

In this comparison of Reclaim AI vs Sunsama, we will break down their unique features, compare their core functionalities, and help you determine which tool is the right fit for your productivity needs.

Reclaim AI vs Sunsama

A Brief Overview of Reclaim AI and Sunsama

What is Reclaim AI?

Reclaim AI is an AI calendar app and scheduling assistant that automates time blocking, meeting scheduling, and task prioritization. Unlike Sunsama, Reclaim AI automatically find the best time slots in your calendar to schedule your tasks, events and meetings based on priority, habits, deadlines, and availability.

Reclaim user interface

One of the most standout features of this app is its Meeting scheduling. With features like smart meetings, customized booking links, and scheduling links, Reclaim is a great automated scheduling assistant for teams.

For instance, Reclaim AI connects your personal calendar with your team’s calendar to help you avoid scheduling conflicts. When priorities or availability change, Reclaim AI automatically readjusts the schedule in everyone’s calendar

Reclaim AI also has “Habits” where you can automate scheduling and prioritization for recurring events.

It has integration with Google Calendar, Slack, and Zoom. Overall, Reclaim AI is ideal for individuals and teams for automated Meeting scheduling, calendar syncing, and habit scheduling.

What is Sunsama?

Sunsama is an intuitive daily planner and time-blocking app that helps you to mindfully organize tasks and events into your calendar. Unlike Reclaim AI, which relies heavily on AI, Sunsama focuses on intentional and manual daily planning.

Sunsama daily planning

It offers features like guided daily planning, daily and weekly review, and a focus and Pomodoro mode, making it a great daily planner for People with ADHD.

Sunsama is one of those productivity apps that actually makes it exciting to plan out your day. You can plan your day ahead as well as set weekly objectives. During the day or weekends, you can review your progress.

This productivity app also acts as a task consolidation app like Akiflow or routine by integrating it with other task and project management apps like Asana, ClickUP, or Trello. You can directly drag and drop tasks from other apps into your Sunsama calendar and block them in time.

What’s The Main Difference Between Reclaim AI and Sunsama?

Reclaim AI is an AI calendar management app that syncs your and your team’s calendars to automatically schedule tasks, meetings, and events. It’s more of a time management app that dynamically manages your work as well as your personal calendar.

Sunsama, on the other hand, is a manual daily planner that offers a zen-like environment for daily planning. People who like to plan their day in detail, break down tasks, and visually organize their schedules will benefit from Sunsama’s daily planning features.

Pros and Cons of Reclaim AI and Sunsama

Pros of using Reclaim AI

  • Reclaim AI offers automated scheduling, time blocking, and rescheduling, unlike Sunsama’s more manual approach.
  • This app is Ideal for team collaboration with shared calendars and booking links.
  • Reclaim AI is great at prioritizing your habits (lunch, workouts, medication, you name it) when scheduling.
  • It offers dynamic time blocking to automatically adjust your changing schedule. In Sunsama, you have to manually drag and drop time blocks to make changes.

Cons of using Reclaim AI

  • Limited manual task customization, compared to Sunsama.
  • Focuses primarily on automation, which may not suit you if you prefer hands-on control.

Pros of Using Sunsama

  • Sunsama offers more flexibility and manual control over scheduling and daily planning.
  • The task management features are highly customizable. (Check out Flowsavvy vs Motion for a more customizable task manager.)
  • Sunsama offers daily and weekly reviews to track your progress.
  • It offers task consolidation features to bring all your tasks into a unified view.

Cons of using Sunsama

  • The manual time blocking can be time-consuming.
  • It lacks advanced team collaboration features.
  • Higher pricing without a free plan.

Features of Reclaim AI unique to Sunsama

Automated Scheduling and Time Blocking:

Reclaim uses AI to automatically analyze your calendar to schedule tasks, events, meetings and habits (recurring events). This scheduling app automatically finds the best time slot for your tasks based on your priorities, deadlines, and availability.

The same thing goes for team collaboration; Reclaim analyzes and syncs your calendar and your team’s calendar to schedule tasks, events, and meetings based on everyone’s availability and existing schedule.

Meeting Scheduling

Instead of having back-and-forth conversations over emails like “How about Monday at 4 PM?” with Reclaim AI, you can simply set up your availability preferences and let the AI automatically find a mutually convenient time for the meeting.

It offers smart 1:1 meetings, customizable booking links, and scheduling links to automate the meeting scheduling process. When things change, It considers participants’ availability and adjusts the schedule dynamically.

Habits

With the Habits feature of Reclaim AI, you can set up recurring time blocks for regular activities, like workouts, lunch breaks, or focus time.

Smart Habits template of Reclaim
Habits template of Reclaim

This app will automatically schedule and prioritize these habits into your calendar. Reclaim will prioritize these recurring events over low-priority tasks. You can use the habits templates, or you can customize your own.

Features of Sunsama unique to Reclaim AI

Guided Daily Planning

Sunsama is all about mindful and intentional daily planning. You start your day by planning your day ahead, deciding on priorities, and assigning specific time slots for each task.

This app will also prompt you to plan ahead for the next day. You can add subtasks, files, notes and attachments to your tasks. This daily planner also lets you drag and drop tasks from other task management apps like Asana, Trello or ClickUP directly into your calendar.

adding tasks from Asana to Sunsama
Adding tasks from Asana to Sunsama

This is actually really useful if you want to have a clear picture of what you have on your plate today. If you want a daily planner like Sunsama but with more automation, check out SkedPal vs Sunsama.

Daily and Weekly Reviews

At the end of each day, you can check how many tasks you’ve completed, as well as the amount of time it took for you to complete them versus your estimates.

Sunsama weekly review

You can also set up weekly objectives or goals, and at the end of every week, you can check your progress with weekly reviews.

Focus Mode

In case you are a victim of constant distraction ( I’ve been there), Sunsama’s Focus Mode comes in clutch. The Focus Mode of Sunsama stands out due to its minimalistic and clean interface—it has no overwhelming features or distractions.

Sunsama focus mode and Pomodoro session
Sunsama focus mode and Pomodoro session

The Focus Mode of Sunsama also comes with the iconic Pomodoro session. When you add a task and want to activate Focus Mode, simply click the “F,” and Sunsama will take you to Focus Mode, blocking out notifications and unnecessary tabs.

This feature is great for deep work sessions and focusing on one task at a time.

Summary of comparison between Reclaim AI and Sunsama

FeatureReclaim AISunsama
Primary FocusAutomated task scheduling, team calendar sync.Manual daily planning and time blocking.
Time BlockingDynamic, auto-adjusting time blocks.Manual, drag-and-drop time blocking.
Team CollaborationStrong team features (calendar sync, availability).Limited team features, mostly personal use.
Task ManagementFocuses on scheduling tasks, not organizing them.Detailed task management with manual control.
Habit TrackingAutomates recurring habit scheduling.No habit tracking.
Daily ReviewsNo review features.Daily and weekly reviews for progress.
Focus ModeNo focus mode.Includes Pomodoro-based Focus Mode.
PricingFree plan, paid plans from $8/month.No free plan, starts at $16/month.
Best ForTeams and individuals needing automated scheduling.Individuals who prefer hands-on planning.

Key feature comparison between Reclaim AI and Sunsama

Task Management

Reclaim AI focuses heavily on automating the scheduling of tasks and meetings. It integrates with your calendar to automatically prioritize and schedule tasks based on your and your team’s availability and preferences, which also makes it a strong alternative to Motion.

Reclaim AI can suggest optimal times for tasks, taking into account your work habits, calendar events, and personal preferences.

Tasks in Reclaim

This app automatically adjusts your task list in response to your calendar. For example, if an unexpected meeting pops up, Reclaim can reschedule tasks to fit into available slots.

Reclaim is more about finding time to do tasks than about organizing tasks themselves. However, compared to other Reclaim alternatives like in Motion vs Reclaim, Motion offers more flexibility for team-level task rescheduling.

Sunsama, on the other hand, offers more task management features than Reclaim AI. Although its task management is highly manual, it offers in-depth manual control over how you want to manage and organize your tasks, making it a strong Flowsavvy alternative.

You can drag and drop tasks, assign specific time blocks, and review progress daily or weekly. Sunsama encourages prioritizing tasks based on your goals for the day, which helps you focus on what’s most important. Sunsama also acts as a task consolidation app like Akiflow, while Reclaim does not; here’s how:

Task Consolidation in Sunsama

Sunsama acts as a task consolidation app, similar to Akiflow. You can integrate Sunsama with other Task and Project management tools you use and easily bring tasks directly into your calendar to have a unified view.

Reclaim AI, compared to other scheduling apps like Akiflow vs Reclaim AI or Sunsama, does not focus on task consolidation. Instead, it combines personal and team calendars to avoid scheduling conflicts.

Time Blocking

Reclaim AI has a more dynamic time-blocking approach than other auto-scheduling apps like Flowsavvy vs Reclaim or Sunsama.

Instead of you manually deciding when to work on tasks, it looks at your calendar, your meetings, and your habits and automatically finds time to fit in your tasks.

When a task changes, or a new task changes or priorities shifts, Reclaim will dynamically shift the time blocks based on priority, deadlines, availability and habits.

Reclaim time block

On the other hand, Sunsama has a manual approach to time blocking compared to other time-blocking apps like Motion vs Sunsama.

You start by reviewing your task list and then drag and drop each task into specific time slots on your calendar. Each task gets its own clear start and end time, and it’s up to you to decide when to block off time for them and how long to spend on each.

Since Sunsama doesn’t automate the reshuffling of time blocks, you have to manually reschedule if something comes up during the day (e.g., if a meeting runs late or if a task takes more time than expected).

If you want a dynamic time-blocking app with flexibility for manual control, I would suggest you check out this Flowsavvy review.

Team Collaboration

Reclaim AI shines at team collaboration; well, it’s basically the main focus of Reclaim AI. You can share your availability to meet with team members with the calendar sync feature.

Rather than juggling multiple platforms like email, Slack, or calendar invites to inform your team about your availability, you can simply share a scheduling link that dynamically reflects your real-time status, such as “Hey, I’m busy.”

This app does not just schedule meetings; it dynamically changes everyone’s calendar in real time based on changes. Reclaim also has “people analytics” for team tracking, which gives managers statistics such as team performance, collaboration, and workload distribution.

If you’re looking for a personal auto-scheduling app like Reclaim AI without the complex team features, consider checking out Reclaim AI vs SkedPal, or even FlowSavvy vs SkedPal, for that matter.”

Sunsama, on the other hand, lacks the advanced team features compared to Reclaim AI. You can integrate it with team collaboration apps like Trello, Asana, or ClickUP, but that’s pretty much it.

It works more as a personal daily planner and a task consolidation app that brings all your personal tasks, meetings, and events together.

Also, considering the fact that it’s highly manual, which can be time-consuming, especially if you’re managing multiple projects or working with a team

Ease of Use

Reclaim AI’s interface is sleek and minimalistic, especially for a team collaboration app with an extensive amount of features. However, it might take a little time for the initial setup due to its automation features, but other than that, it’s really easy to use.

Sunsama has one of the most user-friendly and intuitive designs among other productivity apps. The focus is on making it easier for you to manage your calendar and schedule.

This calendar management app also has various keyboard shortcuts. For instance, simply click on the command bar (Ctrl + K) to enter ‘focus‘ mode. To create a new task in the task list, just click on “a” on your keyboard.

Integration

Reclaim AI integrates effortlessly with tools like Google Calendar, Slack, Zoom, and task management platforms like Asana. This makes it a flexible option for both personal and team-level productivity.

Sunsama supports a wider range of task management integrations, including Trello, Asana, Gmail, and Jira. However, its calendar integration is less dynamic compared to Reclaim AI’s real-time synchronization.

Pricing of Reclaim AI and Sunsama

Reclaim AI offers a free forever plan. The paid plan starts at $8 per seat per month, and the Business Plan starts at $12 per seat per month.

reclaim ai pricing
Reclaim.ai pricing

Sunsama, on the other hand, does not offer a free plan; you’ll get a free trial of 14 days. The Yearly subscription starts at $16 per month.

Sunsama pricing

Conclusion: Reclaim AI or Sunsama?

Choosing between Reclaim AI and Sunsama ultimately depends on your specific needs:

  • Choose Reclaim AI if you prioritize automation, need advanced scheduling features, and work in a team environment. It’s perfect for professionals who want to save time and streamline their calendars without manual intervention.
  • Choose Sunsama if you prefer to have a sense of control over your daily planning or want a simple personal productivity app that’ll give you a clear roadmap for your entire day. It’s ideal for individuals seeking a guided, reflective approach to daily productivity.

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