Akiflow vs Todoist (2025): Which one is better for Task Management and Daily Planning

If you’re deciding between Akiflow and Todoist, you’re probably wondering which one is the better task management and daily planner app that will help you stay more productive and in control of your day.

Both offer powerful tools for task management, but which one is more suitable for you?

Akiflow is better for managing tasks from multiple platforms and advanced time blocking, while Todoist excels at organizing tasks and to-do lists.

In this comparison of Akiflow vs Todoist, we’ll explore their unique features, pros, and cons, as well as compare their key features and ease of use to help you decide which tool suits you better.

Overview of Akiflow and Todoist

What is Akiflow?

Akiflow is a daily planner that consolidates tasks from multiple platforms—such as Asana, Google Calendar, Slack, Notion, ClickUp, Email, and more—into one central view.

Akiflow a task consolidation and daily planner app that helps you with keeping all your tasks and events in one place.

For example, you can simply drag and drop tasks from other productivity tools directly into Akiflow’s calendar view, similar to how Sunsama functions.

At the end of each day or week, you can track your progress, review your goals, and assess what you’ve accomplished with the daily and weekly ritual features.

Akiflow integrates seamlessly with Google Calendar, Outlook Calendar, Gmail (allowing you to turn emails into tasks), Slack, Notion, and many other popular productivity apps.

Compared to other alternatives (like Akiflow vs TickTick or Todoist,) Akiflow doesn’t just give you a to-do list — it gives you an entire daily roadmap, allowing you to block out time for tasks and activities.

What is Todoist?

Todoist, on the other hand, is a classic task and to-do list management app that helps you organize and plan your daily tasks.

Todoist is particularly loved for its to-do lists and project management features, its Karma system (which motivates you to stay on track), and its advanced Natural Language Processing (NLP) system for task creation.

With Todoist, you can create daily tasks or long-term projects, set due dates, assign priorities, and apply labels and filters to stay organized.

Todoist also works well for small teams. You can assign tasks, share projects, add comments, and track progress, all of which streamline team collaboration.

Todoist integrates smoothly with major calendar apps like Google Calendar, Apple Calendar, and Outlook, along with tools like Slack and Dropbox. They also recently launched the Deadline feature for better deadline management.

Pros and Cons of Akiflow and Todoist

Pros of using Akiflow:

• Akiflow offers a unified view that integrates all your tasks and events from different apps like Todoist, Asana, Google Calendar, and more under one view.
• Akiflow lets you drag and drop tasks directly into your calendar, Todoist does not offer this feature.
• This app lets you create and edit tasks/events easily with the Command bar.
• Akiflow has more seamless and advanced time-blocking features than Todoist.
• In Akiflow, you can share the available slots for meetings with your team members.

Cons of using Akiflow:

• Akiflow’s mobile app is less intuitive and harder to navigate. (for a full-featured calendar management mobile app, check out this Flowsavvy review.)
• It’s more suited for individual use, as there’s little support for collaborative team environments.
• The pricing is a bit high, starting at $9.5 per month (if billed yearly and $34 per month (if billed monthly.)

Check out this comparison between two other Akiflow alternatives: “SkedPal vs Motion.“

Pros of using Todoist:

• Todoist excels at task and to-do list creation. You can quickly input multiple tasks on separate lines, and the app will automatically generate a clean, organized to-do list for you.
• Todoist offers a clean, minimalistic design that’s easy to navigate.
• You can create recurring tasks in Todoist with natural commands like “Weekly report every Monday at 4 pm” by using their NLP features.
• Todoist allows for task sharing, assignment, and collaboration, making it a great team collaboration app for small teams.
• Todoist offers a variety of ways to organize tasks, including projects, labels, and priorities.

Cons of using Todoist:

• You can’t fully manage your calendar within Todoist; you’d need a third-party calendar integration. Akiflow, in contrast, excels at Calendar management.
• Todoist does not offer advanced or built-in time-blocking features like Akiflow.
• Essential features like task dependencies, reminders, and themes are only available in the Premium plan of Todoist.

Check out: “Todoist vs Trello.“

Summary of the comparison between Akiflow and Todoist:

Unique Features of Akiflow to Todoist

Daily Rituals and Daily Shutdown:

“Daily rituals” is one of the standout features of Akiflow. With it, you can review your tasks and calendar in one place at the start of your day, which gives you a clear overview of what’s on your plate for the day.

Similarly, Akiflow’s Daily Shutdown feature lets you wrap up your day by reviewing what you’ve accomplished.

This also really helps with getting more mindful of your planning and making sure you don’t overload your schedule with tasks and leave them hanging.

Unified Inbox for Task and Calendar Management:

Akiflow allows you to consolidate tasks from various tools (like Todoist, Trello, etc.) into one unified view and time-block them on a calendar.

This seamless integration allows you to see both your to-do list and upcoming meetings side by side.

You can import all your tasks and events from other apps like Trello, Todoist, and Notion and easily drag and drop them into your Akiflow calendar.

Time slots

Unlike Todoist, where tasks simply appear on your to-do list, Akiflow allows you to drag and drop tasks directly into your calendar and assign specific time slots for each task and event.

This helps prevent the overwhelm of an endless to-do list. You can show your available time slots for meetings or other events with your team members or clients in Akiflow.

You can also allocate time slots for meetings, events, and focused work sessions, ensuring everything has its place in your schedule.

Unique Features of Todoist to Akiflow

Team collaboration

Todoist is ideal for small teams, while Akiflow is more about personal task management. Todoist allows you to share projects, assign tasks to team members, assign deadlines, and track progress. If you’re working on a team, Todoist makes it easy to collaborate within the app.

Karma System

Todoist adds a fun twist to productivity with its Karma system. It’s a unique way to keep you motivated and on track with your daily and weekly goals.

As you check off tasks, you earn Karma points. The more tasks you complete on time and the more consistent you are with your daily goals, the higher your Karma streaks get.

Todoist also offers a weekly review of your productivity. Also, all these features are dedicated to helping you stay consistent, which makes Todoist a great ADHD daily planner.

Key Features Comparison between Akiflow and Todoist

Task Management:

Akiflow excels in personal task management by providing a centralized calendar view where you can easily consolidate all your tasks, events, and meetings in one place.

You can bring tasks directly from various apps like Trello, Asana, Notion, and more, giving you a unified view of all your responsibilities.

You can quickly categorize tasks using tags like Marketing, Proposals, Work, Personal, Urgent, Follow-up, and Client, which helps you stay organized.

Akiflow also makes it easy to capture and manage your to-dos on the go with the task capture and Command bar. Whether it’s turning URLs, website text, or even text messages, or emails into tasks (like in Asana.)

Todoist, on the other hand, is an all-around solid task manager that lets you organize tasks into projects, assign due dates, and break them down into subtasks.

One of Todoist’s most notable features for task management is its advanced Natural Language Processing (NLP).

NLP in productivity apps is actually a really convenient and necessary feature, which most productivity apps overlook. Not Todoist, though! This task management app lets you add tasks, create recurring tasks, and prioritize those tasks with natural phrases.

You can create recurring tasks with NLP—just type something like “pay subscription fee every 2nd of the month,” and Todoist will automatically create a recurring task in your calendar.

You can also enter or copy-paste task lists, and Todoist will automatically organize them into neat, separate tasks.

Plus, with the Todoist browser extension, you can create tasks directly from the content you’re reading.

While not as advanced as Akiflow for consolidating tasks, Todoist shines with its intuitive NLP features, along with powerful filtering and labelling, to keep tasks organized.

Time Blocking:

Akiflow is more advanced than Todoist when it comes to Time blocking. You can drag and drop tasks directly into your calendar, creating time blocks for each task.

Not only that, Akiflow, you can also bring tasks from other apps and create time blocks for all of them. If things shift or priorities change, you can adjust your time blocks.

However, compared to dedicated time-blocking apps (like in Motion vs Flowsavvy), the process in Akiflow is highly manual. However, it’s ideal if you prefer a hand on approach.

The best thing about Akiflow’s time blocking is that it lets you drag and drop events and tasks into a single Time Slot in your calendar, which comes in handy while keeping your calendar clutter-free.

Although not as advanced as its other alternatives, like Akiflow vs Reclaim, you can still share your available time slots for meetings or appointments with the scheduling link.

Todoist doesn’t offer built-in time blocking the way Akiflow does. Instead, Todoist lets you assign due dates and priority levels to tasks, but you can’t set specific time slots for them.

While Todoist does integrate with Google Calendar and other calendar apps, it lacks native time-blocking features.

So, if time blocking is a top priority for you in a task management or daily planner app, Akiflow is definitely the better choice over Todoist.

Calendar Management:

Akiflow offers a native calendar view that shows your tasks, events, and meetings all in one place. This calendar management app also allows you to directly drag and drop tasks into your calendar and allocate specific time slots, and you can view everything on a single screen.

Akiflow basically centralizes tasks and events from multiple apps (including Todoist) into one calendar view.

If you’re someone who needs to manage both tasks and events in a single view, Akiflow is a game-changer. Akiflow also seamlessly syncs with Google Calendar and all your other calendars.

For a more automated calendar management app, check out Reclaim AI vs Flowsavvy.

Todoist syncs with Google Calendar (and other calendar apps), showing your due tasks and deadlines as events. While Todoist recently launched its calendar view, it’s still a secondary feature of this app.

You can’t manage time blocks or time slots as seamlessly as you can in Akiflow. You also can’t view your tasks and meetings in one unified space like you can in Akiflow.

So, if you need a task management app with a basic calendar view, Todoist will be enough; however, if you need a calendar management app with advanced time blocking, choose Akiflow.

If you need an app similar to Todoist but with automated calendar management, check out this SkedPal review.

Team Collaboration:

Akiflow does offer basic team collaboration features like integrations with Slack and Google Calendar, however, it’s not for team collaboration.

While you can share your calendar and tasks with others and availability through scheduling links, that’s pretty much it 😅.

Todoist, on the other hand, is much better at team collaboration and project management than Akiflow.

It stands out in communication and progress tracking for teams with features like activity logs, task reminders, and helpful notifications.

You can share projects, assign tasks, set due dates, and leave comments to collaborate seamlessly with your team. Also, the real-time collaboration feature makes Todoist perfect for both personal and team use.

Check out Motion vs Todoist if you need a more advanced team collaboration app.

Ease of Use:

Akiflow offers a simple and intuitive interface, making it a less complex Motion alternative for tasks and calendar management. The drag-and-drop calendar system and Command Bar make adding tasks super easy.

Todoist is also known for its simplicity. Its clean, minimalist design helps you focus on your tasks without distractions. Plus, its powerful NLP features for creating and organizing tasks make it even more convenient to use.

Integrations:

Akiflow integrates with a variety of apps like Todoist, Google Calendar, Slack, Trello, and more. It’s great for consolidating tasks and calendar events from multiple platforms into one view.

If you already use several tools for productivity, Akiflow is a great choice.

Todoist also offers strong integrations, including Google Calendar, Slack, Zapier, and many more. Its integrations are geared more toward project management and team collaboration, making it a great choice for teams that rely on other collaboration tools.

Pricing of Akiflow and Todoist

Akiflow: Offers a free trial for 7 days, with a Pro Yearly plan priced at $9.50/month (billed yearly) or $34/month (billed monthly).

Todoist: Todoist offers a free plan with core task management features. The Premium plan costs $4/month (billed yearly), and the Business plan is $6/month per user (billed yearly).

Which one should you choose: Akiflow or Todoist?

Choose Akiflow if:

• You struggle with balancing task management and time management.
• You want a visual, structured way to plan your day with time blocks.
• You need to consolidate tasks from multiple platforms into one workflow.
• You want to be intentional with your time and workday.

Best Features for You: Time-blocking, task consolidation, focus time.

Choose Todoist if:

• You’re managing complex projects or workflows with multiple tasks and subtasks.
• Team collaboration is a priority for you—sharing projects, assigning tasks, and communicating within the app.
• You want a tool that can help you organize, prioritize, and track progress on projects.
• You’re motivated by tracking progress through the Karma points system.

Best Features for You: Project management, team collaboration, task filtering, Karma system.

Ultimately, it depends on how you work—Akiflow is great for optimizing your time and day, while Todoist is perfect for managing tasks and projects.