Physical Address

304 North Cardinal St.
Dorchester Center, MA 02124

Flowsavvy orSunsama

Flowsavvy vs Sunsama (2025): Which Time-Blocking App Is Best For You?

If you are confused about choosing Flowsavvy or Sunsama as a scheduling and time-blocking app for daily productivity, do not worry! We are about to compare Flowsavvy vs Sunsama based on their key features, unique productivity tools, pros and cons, ease of use, and many more.

While both Flowsavvy and Sunsama initially look the same with their drag-and-drop scheduling and time-blocking features, they are different.

Flowsavvy automatically finds time slots and schedules your calendar for you, While Sunsama is a manual daily planner with an intuitive interface.

Of course, there’s more, which we are about to break down further below.

Flowsavvy vs Sunsama 2025

Brief Overview of Flowsavvy and Sunsama:

What is Flowsavvy

Flowsavvy is an automated scheduling and time-blocking app ideal for individual users looking for an easy-to-use task management app. You can add tasks and to-do lists in your Flowsavvy inbox, and this task management app automatically finds the best time slots to schedule the tasks for you.

FlowSavvy user interface

It intelligently time blocks tasks and events into your calendar based on priority, deadlines, urgency, and your personal preference. When tasks change or deadlines shift, it can dynamically rearrange them based on your existing schedule.

It also automatically color-codes tasks based on urgency, providing clear visual cues for prioritization. One thing about Flowsavvy is that it’s extremely easy to use.

The main goal of this personal scheduling app is to make it easier for its users to plan out their day instead of confusing them with complex or team features they don’t even need.

Additionally, this app integrates with tools like Google Calendar, iCloud, and Outlook to automatically import tasks and events.

You can learn more about Flowsavvy in this detailed Flowsavvy review.

What is Sunsama?

Sunsama, on the other hand, is a manual daily planner and time-blocking app that focuses on deep work and intentional planning. With features like Focus mode, Pomodoro session, weekly objectives, and daily and weekly review, this planning app helps you mindfully map out your day.

Although it’s manual, it’s one of those apps that actually makes you want to be productive instead of turning tasks into a set-it-and-forget-it kind of deal.

Sunsama user interface
Sunsama user interface

Sunsama also acts as a daily planning hub or Task consolidation app (like Akiflow) that integrates your tasks, emails, and calendars into one unified view. Sunsama is also a great planner app for users with ADHD due to its minimalistic and distraction-free interface (not to mention the iconic Pomodoro session).

You can integrate Sunsama with Google Calendar and other task project management apps like Asana, ClickUP, or Trello.

Pros and Cons of Flowsavvy and Sunsama

Pros of using Flowsavvy:

  • Flowsavvy offers automation for scheduling, time blocking, rescheduling, and prioritizing tasks. (Sunsama is more manual)
  • Flowsavvy offers a simple user interface with drag-and-drop functionality for tasks and calendar management.
  • This app offers a free version and affordable paid plans starting at $7/month.
  • The mobile app offers 100% feature parity across all platforms.
  • This app is visually appealing and has automatic color-coded tasks.

Cons of using Flowsavvy

  • Flowsavvy’s automation isn’t as advanced as some other tools.
  • Some users complain about how they can’t see the whole day without scrolling. ( you could zoom out, though, but that doesn’t feel really intuitive.

You can check out this list of other Flowsavvy alternatives.

Pros of using Sunsama

  • It’s a great app for mindfully planning out your day and week.
  • Sunsama is a great planner app for users suffering from ADHD due to its minimalistic design with no overwhelming features.
  • It offers a task consolidation feature to bring tasks from other task and project management apps into the Sunsama calendar. (check out Akiflow vs. Reclaim AI)
  • It offers daily and weekly reviews of your task progress.

Cons of using Sunsama:

  • Sunsama Requires a subscription after a 14-day free trial, starting at $20/month.
  • This app does not offer automation features for scheduling or time blocking, unlike Flowsavvy
  • The mobile app of Sunsama is much less intuitive than Flowsavvy’s mobile app

What’s the Difference Between Flowsavvy and Sunsama?

FlowSavvy is an automatic scheduling and time-blocking that automatically schedules your tasks, events, and meetings by finding the best available time slots for you.

On the other hand, Sunsama is focused on intentional planning and mindful productivity. It helps you plan your day with purpose, set daily and weekly goals, review your progress, and adjust as needed.

Unique Features of Flowsavvy to Sunsama

Automated Scheduling and Time Blocking:

Flowsavvy automatically schedules and time blocks your tasks for you based on priorities, deadlines, and available working hours. It’s an intelligent time-blocking feature that analyzes your calendar to find the best time slots to schedule tasks.

However, compared to other auto-scheduling apps like Flowsavvy vs Motion, Flowsavvy does not use AI to schedule your calendar; instead, it uses a smart algorithm. Also, when tasks change or deadlines shift in your calendar, you can easily readjust your schedule through the “Recalculate” feature.

Automated Color-Coded Tasks:

Automatic Color coding is a unique and one of the most useful tools of Flowsavvy. This time management app not only automatically schedules your tasks but also color-codes them based on how close they are to their deadlines. For instance:

  • Red for tasks nearing their deadline.
  • Yellow for tasks approaching their deadline.
  • Green for tasks comfortably within their deadlines.
FlowSavvy color coded tasks
FlowSavvy color coded tasks

You can identify high-priority tasks just by taking a glance at the calendar.

Workload Management:

With the workload distribution feature of Flowsavvy, you can spread tasks evenly across your schedule. Unlike other auto-scheduling apps like Motion vs Reclaim AI, which schedules tasks as soon as there’s space, Flowsavvy gives you the flexibility to customize how intensely you want to structure your day.

Flowsavvy workload distribution

You can opt for a balanced schedule, which evenly distributes tasks, events, and meetings across your working hours, or choose to front-load to tackle high-priority tasks early. This feature ensures you are maintaining a work-life balance.

Unique Features of Sunsama to Flowsavvy

Guided Daily and Weekly Planning:

Sunsama will prompt you to plan out your day as well as the week ahead with guided planning. You can set up tasks with subtasks for each, deadlines, and priorities, as well as attach files and notes to them.

This app also allows you to drag and drop tasks you have for the day from other task management apps like Asana, Trello, or ClickUP.

adding tasks from Asana to Sunsama
Adding tasks from Asana to Sunsama

You can also set up weekly objectives and review how many goals you’ve accomplished in the week with a weekly review.

Daily and Weekly Reviews:

This is another cool feature that Sunsama offers for productivity management. Each day starts with a daily review of your previous day’s tasks.

The same thing goes for weekly goals; at the end of each week, you can see how much you have achieved and which tasks you didn’t finish and compare the actual vs. estimated time spent on each task.

Sunsama weekly review

If you’re someone who wants to have control over your schedule by mindfully reviewing and adjusting your workload, Sunsama gives you the tools to do just that.

Focus Mode and Pomodoro Timers:

Sunsama offers a built-in focus mode and Pomodoro session with a minimalistic and clean interface. Once you add a task, you can simply click on “F” on your keyboard to enter Focus mode.

Sunsama focus mode and Pomodoro session
Sunsama focus mode and Pomodoro session

After you enter focus mode, Sunsama will automatically block any distractions or notifications. Also, if Pomodoro is your thing, this app also has that.

Summary of feature comparison between Flowsavvy and Sunsama

FeatureFlowsavvySunsama
OverviewAutomated scheduling and time-blocking.Manual daily planner with deep work focus.
Task SchedulingAutomatically schedules tasks based on priorities and availability.Manual scheduling with drag-and-drop.
Time BlockingAutomated, flexible time-blocking.Manual time-blocking with intentional planning.
Task ManagementAutomated with color-coded priorities.Structured management with subtasks.
Focus Mode & PomodoroNot available.Built-in Focus mode and Pomodoro timer.
Daily/Weekly ReviewNot available.Guided daily/weekly reviews.
Workload ManagementDistributes tasks evenly across the day.No automated workload distribution.
Team CollaborationNone.Basic team collaboration features.
PricingFree plan, paid plans from $7/month.Paid plan from $20/month, with a free trial.
Mobile AppFull feature parity.Less intuitive than Flowsavvy.
Best ForUsers who prefer automation and simplicity.Users who want mindful planning and focus tools.

Key feature comparison between Flowsavvy and Sunsama

Scheduling and Calendar Management

Flowsavvy offers automatic task scheduling and calendar management that also intelligently readjusts your calendar when things change.

It analyzes your task priorities, deadlines, and available time slots to dynamically create a schedule, which also makes it a strong alternative to Motion.

This calendar management app also integrates with major calendar platforms like Google Calendar, Apple Calendar, and Outlook to automatically bring all your tasks directly into your calendar.

What sets Flowsavvy apart is its perfect blend of manual and automated scheduling. For example, you can set task priorities, workload, urgency, and deadlines, and Flowsavvy will automatically arrange your calendar. But you also have the flexibility to drag and drop tasks into specific time blocks.

Sunsama, on the other hand, is more manual; you can set up priorities, deadlines, and urgency; however, the scheduling is up to you.

Sunsama daily planning

This app is all about mindfully planning out your day and having a clear picture of everything you need to do.

Just like Flowsavvy, you can drag and drop tasks into your calendar to set specific time blocks for each of them. You can also bring tasks directly from another task management app to have a unified calendar view.

Task management

Flowsavvy offers automated task management features, unlike Sunsama. It uses an algorithm to intelligently allocate time blocks for tasks based on your preference and existing schedule.

FlowSavvy recurring tasks

However, unlike other apps like SkedPal vs Flowsavvy or Sunsama, Flowsavvy lacks some of the advanced task management features like detailed subtask or Task Tracking and Progress Monitoring.

Sunsama offers more structured task management features, particularly for people who need detailed daily scheduling. If you like to plan the day in detail and break down tasks, Sunsama might be more suitable.

For a more customizable task management app, check out SkedPal vs Sunsama.

Time Blocking

Flowsavvy’s time-blocking isn’t strictly about manually assigning blocks—it’s about optimizing your day by intelligently placing tasks where they make the most sense based on your current schedule.

FlowSavvy time blocking app

It’s Time optimization and those who prefer a structured day without having to think too much about when to do what.

Sunsama takes a more manual and intentional approach to time blocking. Unlike Flowsavvy, which focuses heavily on task allocation and efficiency, Sunsama emphasizes mindful planning and aligning your daily tasks with your larger goals

Team Collaboration

Flowsavvy does not offer team collaboration features; this app is more about personal productivity than team workflow management. If you want a team collaboration app like Flowsavvy, you can check out Reclaim AI vs Flowsavvy.

Sunsama offers some level of team collaboration features; however, compared to other apps like Motion vs. Sunsama or Reclaim vs. Sunsama, the team collaboration features of Sunsama are really basic.

Team members can collaborate by creating shared projects. These projects can include shared tasks that multiple users can access, update, and mark as complete.

Ease of Use

Flowsavvy is known for its simple and easy-to-use interface. The app’s focus on automation ensures users can get started quickly without extensive setup. It focuses on being an intuitive personal productivity app without complex team features.

Sunsama is also highly user-friendly and minimalistic, with no overwhelming features. If you want a simple and clean daily planner and time-blocking app, Sunsama is a great choice.

Integration

Flowsavvy: Supports integration with major calendar apps (Google Calendar, iCloud, Outlook) and popular task management tools. This makes it a versatile choice for users who rely on external apps for task management.

Sunsama goes a step further by integrating communication tools like Slack and project management platforms like Trello.

Pricing of Flowsavvy and Sunsama

Flowsavvy: Offers a free plan with basic features, making it accessible for users seeking essential time-blocking tools. The Pro plan is priced at $7/month ($5/month if billed annually), making it a budget-friendly option for personal productivity.

Flowsavvy pricing

Sunsama: The paid plan starts at $20/month (billed annually); Sunsama’s subscription is on the higher end. However, its extensive features and integrations justify the cost for users who value a holistic approach to task and calendar management.

Sunsama pricing

Conclusion: Which Productivity Tool Is Right for You?

Choose Flowsavvy if:

  • You prioritize automated scheduling and time blocking.
  • You prefer a straightforward, user-friendly interface.
  • You’re looking for a cost-effective solution for personal productivity.

Choose Sunsama if:

  • You value intentional daily and weekly planning.
  • You want built-in tools like focus mode and Pomodoro timers.
  • You need a platform that combines all your tasks into one unified view

Ultimately, the choice between Flowsavvy and Sunsama depends on your productivity style. If you thrive on automation and simplicity, Flowsavvy is your go-to. If you prefer mindful planning and reflective productivity, Sunsama will suit your needs perfectly.

Leave a Reply

Your email address will not be published. Required fields are marked *