How to schedule a meeting with someone in Flowsavvy (2025): Step-by-step

Flowsavvy does not offer any direct way to schedule a meeting with someone. However, you can still schedule meetings by syncing Flowsavvy with your Google Calendar or Outlook.

In FlowSavvy, meetings are treated as tasks but with additional features for event management. You can create a task for scheduling a meeting, set dates and times, and add essential meeting details such as the location, agenda, and participants.

In this tutorial, we will give a step-by-step guide on how to schedule a meeting with someone in Flowsavvy.

How Flowsavvy can help in scheduling meetings

Well, compared to other Flowsavvy alternatives like Reclaim AI vs. Flowsavvy or Motion vs. Flowsavvy, this app does not let you directly schedule a meeting with someone.

It’s a personal scheduling assistant rather than a team collaboration tool or meeting scheduler. However, it can still help with meetings; here’s how.

• View available time slots: When you add tasks or meetings in FlowSavvy, the app can automatically check your calendar to suggest available times.
• Sync with external calendars: You can manage all your appointments and meetings in one place, with both your personal and work calendars under a unified view. (check out Akiflow vs Reclaim)
• Avoid conflicts: The integration helps ensure that your meetings are scheduled without overlapping other events or tasks you have planned.

Steps to Schedule a Meeting in FlowSavvy:

Here’s a general way to schedule a meeting using FlowSavvy:

• Create a Task for the Meeting:
  • Open FlowSavvy and create a new task that represents the meeting. Title it something like “Meeting with [Name]” or “[Topic] Meeting.”
  • Add a detailed description if necessary (e.g., agenda, objectives, and participants).
• Set Date and Time:
  • In the task details, set the due date and time for when the meeting will take place.
• Integrate with Your Calendar:
  • FlowSavvy can integrate with Google Calendar or Outlook Calendar, depending on the platform’s settings. This allows you to view your calendar in one place and schedule meetings without overlap.
  • When you set a date and time for your task, make sure it aligns with your availability on your calendar.
• Send Invitations (Manually or Using Calendar):
  • After setting the task and time, you can manually invite others to the meeting by sending calendar invites through your Google or Outlook calendar. If
• Use FlowSavvy for Meeting Prep:
  • Use the task management features in FlowSavvy to break down the meeting into smaller steps—like preparing the agenda or making notes about the topics to be discussed.

Read this Flowsavvy review to learn more about its features.

How to Sync FlowSavvy with Your Calendar

• Go to settings: Open FlowSavvy and navigate to the settings page.
• Calendar integration: Find the calendar sync section and connect your Google Calendar or Outlook account.
• Grant permissions: Allow FlowSavvy to access your calendar so it can show you your existing meetings and availability.

Note:

• FlowSavvy doesn’t have a built-in meeting scheduler like dedicated tools such as Google Calendar, Microsoft Outlook, or Calendly. For more robust scheduling features (like meeting invites or scheduling with external participants), you may still need to rely on an external calendar tool and simply use FlowSavvy to keep track of your meeting-related tasks.

The Scheduling Process in Summary

• Create a task for the meeting.
• Set a date and time within the task.
• Integrate with your calendar to avoid conflicts.
• Manually send invites (or use calendar integration).

FlowSavvy integrates seamlessly with your existing calendars, such as Google Calendar or Outlook Calendar. So, although it can’t directly book meetings, you can manually schedule them through Google Calendar or Outlook integration.

By syncing with your calendar, FlowSavvy ensures that you only pick time slots that work for you, reducing the chances of double-booking yourself.

Learn more “How to remove Reclaim AI from Google Calendar.”