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Calendly drawbacks and limitations 2025

Calendly Pros and Cons (2025): Benefits and Drawbacks of Calendly.

Calendly is one of the most popular automated meeting scheduling apps, but like any tool, it comes with its benefits and limitations.

In this article on “Calendly pros and cons,” we’ll highlight what makes Calendly stand out, discuss its drawbacks, and share some user reviews. We’ll also explore some Calendly alternatives that might better suit your needs.

Calendly Pros and Cons 2025

What is Calendly?

Calendly is an automated meeting-scheduling app that removes the need for back-and-forth emails by letting you set your availability and share booking links. It’s one of the most popular automated scheduling apps worldwide.

Calendly offers features like customizable booking pages, automated time zone adjustment, Round-Robin Scheduling, and automated reminders.

Calendly automated meeting scheduling
Via: Calendly

Once you set your preferred hours, meeting length, and buffer times, Calendly syncs with your calendar (Google, Outlook, or iCloud) to reflect real-time availability. It lets others book meetings at mutually convenient times, whether for 1:1 sessions, group events, or interviews.

Calendly also integrates with a wide range of external apps like Google Calendar, Zoom, Microsoft Teams, Stripe, PayPal, and more. In terms of integration, Calendly takes the cake as it offers more integration options than some of its other alternatives, such as Reclaim AI vs Calendly.

Calendly Pros (Benefits of Calendly)

  • User-Friendly and Intuitive Interface: Calendly offers a really easy-to-use and simple user interface. Its ease of use is one of the key selling points of this meeting scheduling app.
  • Extensive Integrations with external apps: Calendly offers a wide range of integration options with business apps like Zoom, Stripe, Salesforce, Microsoft Teams, PayPal, and more. You can collect payments directly from the scheduling links you share by integrating with Stripe or PayPal. 
  • Highly customizable Booking Pages: You can personalize booking pages in Calendly and customize them with your branding.
  • Automated Meeting Reminders: You can set up automatic reminders like (email or SMS notifications) for meeting participants. This reduces no-shows and ensures that everyone is on the same page regarding meeting times.
  • Automated Time Zone Adjustments: Calendly automatically adjusts meeting times based on participants’ locations and time zones. When someone visits your scheduling page, Calendly automatically displays your availability in their local time zone.
  • Free Basic Plan: Calendly is free to use for basic meeting or appointment scheduling needs.
  • Wide Range of Customization: For those who opt for premium plans, Calendly provides even more customization options, including multiple event types, custom branding, and more.

Calendly Cons (What are Calendly’s downsides?)

  • It offers limited task management features: Calendly has very limited task management features. If you’re looking for a comprehensive productivity tool that also helps with task prioritization and project management besides meeting scheduling, Calendly is not for you. (We highly suggest checking out Motion vs Calendly for that.)
  • Calendly does not offer automated scheduling for recurring meetings: For an automated scheduling app, not having automated scheduling features for recurring meetings is a big drawback. A feature that some other scheduling tools, like Reclaim AI, offer.
  • Occasional Scheduling Glitches: Some users have reported occasional glitches with the scheduling process.
  • Limited Calendar sync: Calendly only syncs with 6 calendars for now, which are also limited to the paid plans.
  • Painful Configuration for Administrators: For organizations with multiple users, setting up preferences for email confirmations, schedules, and other settings can get pretty tedious. Administrators might find it time-consuming and a bit complicated, especially when dealing with a large team.
  • Less customization options on the free plan: Calendly’s customization features for booking pages are quite limited on the free plan. You’ll need their paid plan to access better customization options.
  • Calendly is expensive for bigger teams: While they provide a free plan, their paid tiers can get expensive, especially if you manage a big team.

Check out “Reclaim AI vs SkedPal.

What is Calendly Used For?

Calendly is used to automate the process of scheduling meetings and appointments. This automated meeting scheduling app lets you create customizable booking pages and personalized scheduling links.

You can share them with your clients or colleagues and let them know your availability for meetings. These scheduling links work like a one-click solution for meetings.

Calendly meeting scheudling customization
Via: Calendly

Also, Calendly automatically shows your available time in the invitees’ local time zone. This scheduling app lets everyone choose mutually convenient times for meetings.

Calendly Reviews from users

Positive review of Calendly:

The ease with which my prospects can use my calendar to schedule and reschedule meetings is the most important functionality of any tool. I can give them ways to book by adding a clickable calendar in the body of the email or by coming to a booking page.

Calendly user on Capterra

A negative review of Calendly

What I liked least about Calendly primarily revolves around its limitations on the free plan and pricing structure for larger teams. The free version is quite basic, so to access key features like reminders, integrations, and customization, you pretty much have to upgrade. This makes the free version feel a bit limited for professionals who may only need a couple of advanced features.

Calendly user on Capterra

Calendly Alternatives

If you’re considering alternatives to Calendly, here are a few popular options:

Reclaim AI

Reclaim AI offers more comprehensive features for scheduling, including task automation and the ability to handle both tasks and meetings in one place. It also offers a better experience for recurring meetings.

Check out this auto-scheduling comparison of Reclaim AI vs Flowsavvy💡.

Acuity Scheduling

Acuity Scheduling is another popular scheduling tool with features similar to Calendly. It also offers customization options, but it might have more features for managing appointments.

Doodle

Doodle is a simple and easy-to-use scheduling app that focuses on polls and group scheduling. It is perfect for setting up meetings with multiple people, especially when it’s difficult to find a time that works for everyone.

Book Like a Boss

Book Like a Boss is an automated scheduling app with a focus on client-facing bookings. It offers a higher level of customization options for professionals and businesses looking to set up branded booking pages.

Conclusion: Is Calendly Worth It?

Calendly is a great tool for both individuals and businesses wanting to simplify meeting scheduling. Calendly is extremely simple to use. Also, this automated meeting scheduling app offers extensive integration options with external business apps.

That said, it has some limitations, like its lack of task management, absence of AI features, and occasional glitches, which might not work for everyone. Still, despite these drawbacks, Calendly remains a go-to option for efficient and hassle-free meeting scheduling.

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