Flowsavvy vs Motion: Which is the better auto-scheduler?

If you are here, you might be looking for an auto-scheduling and time management app to keep track of tasks and stay productive. It can feel overwhelming to drag ourselves from our busy schedules and then manually rearrange our calendars.

That’s why there are productivity apps like Flowsavvy and Motion with auto-scheduling features that automatically organize your calendars and intelligently schedule your tasks based on priority levels and deadlines.

Flowsavvy is a personal auto-scheduling tool for individuals, while Motion is an AI-powered scheduling and task management app for teams. It provides more advanced features for team collaboration.

Flowsavvy claims to be the best Motion alternative, but is it really? And if it is, then in which case?

Let’s look at our detailed comparison of “Flowsavvy vs Motion.“

Table of Contents

Is Flowsavvy better than Motion?

Flowsavvy is better as a personalized scheduling tool for individuals due to its simple user interface, free plan, and budget-friendly pricing. On the other hand, Motion is ideal for teams seeking an advanced scheduling assistant and project management app.

Pros and cons of Motion and Flowsavvy:

Here’s a quick comparison of Motion and Flowsavvy with the pros and cons for each:

Motion pros: Why you might like Motion better than Flowsavvy

Motion is an automated time manager, automated task manager, and automated meeting scheduler, all under one place.
It has powerful auto-scheduling capabilities that schedule your tasks based on your and your team’s calendars.
Motion’s AI learns habits and optimizes scheduling better than Flowsavvy due to its advanced machine-learning algorithm.
Motion excels at dynamic task adjustments based on changes in tasks, priority, and deadlines.

Motion cons: why you should choose Flowsavvy over Motion

It’s expensive, especially for individuals. Unlike Flowsavvy, which was designed to be a budget-friendly personal scheduling tool for individual users.
Motion’s user interface is complex due to its advanced features. Unlike, Flowsavvy’s more user-friendly interface.
Motion offers less manual control over how You arrange your tasks, unlike Flowsavvy.

Flowsavvy pros:

After using Flowsavvy, here’s a list of things I really liked:

Workload Management: This feature helps you to have a balanced schedule.
Simple & Intuitive: Focused on personal productivity, Its user-friendly design is easy for solo users to navigate.
Auto-Scheduling: Automatically prioritizes tasks and adjusts your calendar based on scheduling hours and deadlines.
Cost-Effective: More affordable for individuals compared to Motion.
More manual control.

Flowsavvy cons:

Flowsavvy does not leverage AI to the same extent as Motion; it doesn’t have the same level of learning or adaptability.
Flowsavvy doesn’t provide tools for team coordination, such as task delegation, group calendars, or cross-team task tracking.

Overview of Flowsavvy and Motion:

Flowsavvy is a smart calendar app designed to automatically schedule your tasks and to-do lists and rearrange them in your calendar for you. Known for its user-friendly interface and robust free version, it has become a popular smart scheduling assistant and a great alternative to Motion.

This app will automatically shift all your time blocks based on changes in your task list (say bye-bye to manual time blocking and feeling overwhelmed.)

Read our detailed review of Flowsavvy here: “Flowsavvy review 2024.“

On the other hand, Motion is a more comprehensive productivity tool that auto-schedules your tasks and offers project management, team collaboration, and smart meeting scheduling assistance under one platform.

Motion’s advanced AI, called Motion AI, doesn’t just schedule tasks based on your calendar and adapts to your changing priorities, deadlines, and work habits.

The more you use Motion, the more intelligent it gets by learning your habits and preferences. Motion indeed has a more dynamic approach to task management than Flowsavvy.

Key features comparison: Flowsavvy vs Motion

Now, let’s get into the most important part: the difference between their core features. What makes Motion and Flowsavvy different and stand out from each other?

Tasks and event management

Flowsavvy offers simple yet effective event and task management features. You can create any task, and Flowsavvy will re-optimize your calendar based on changes; they call this feature “Recalculate.” Tasks are automatically color-coded with their smart color-coding feature.

Another feature is that Flowsavvy will never automatically schedule events; rather, it’ll reschedule tasks around your events.

Note: You can create any event, such as “Appointments” or ” Meetings. ” You could even Integrate your Google calendar, Outlook, or iCloud, and Flowsavvy will take notes of the events by keeping a fixed time block and rescheduling tasks around those existing events.

Motion, on the other hand, offers both individual and team task management. Unlike Flowsavvy, Motion uses advanced AI to dynamically manage tasks and scheduling.

It is more of an AI task manager. This AI-driven approach allows Motion to prioritize and adjust tasks in real-time.

Motion has more options for event management. You can add guests and details to events. Motion can handle team coordination, automatically syncing schedules, delegating tasks, and keeping everyone aligned without manual effort. This makes Motion an excellent choice for teams.

User-interface

Flowsavvy is one of the most user-friendly scheduling apps. After using Flowsavvy, I found their simple and easy-to-use interface to be outstanding. The tasks are automatically color-coded according to the proximity of the deadline to those tasks.

You can briefly look at your calendar and find out what needs to be done immediately (No more worries about missing deadlines; just check your Flowsavvy calendar.)

It’s solely focused on making scheduling easy for individual users instead of confusing them with all the features they’re not even going to use.

Motion on the other hand has complex user interface, due to its advanced features for project management, task management, meeting scheduling, and many more. Despite the learning curve, once users get comfortable with the interface, they can leverage Motion’s full potential.

calendar

Flowsavvy calendar is built for users who prefer to actively manage and customize their tasks, creating a detailed roadmap with time-blocked schedules. It’s more about user control.

Is Flowsavvy calendar an alternative to Motion AI calendar though? The answer is NO. Flowsavvy does not use AI in its calendar. It intilegently schedules your calendar based on your inputs. However, its enough for individual users looking for personal calendar management.

Motion, on the other hand, is highly effective at handling team calendars through its AI-driven automation. When you integrate a team calendar (e.g., through Google Calendar or Outlook), Motion’s AI not only syncs team events but also adjusts your personal calendar in real time based on team scheduling changes.

Auto scheduling

Flowsavvy stands out with its powerful auto-scheduling capabilities and a sprinkle of manual control. This makes it an ideal personal scheduling tool that is designed to help you organize your calendar.

What makes Flowsavvy’s auto-scheduling stand out from Motion’s auto-scheduling is its unique feature called “Workload distribution.” Motion does not have this feature.

Flowsavvy's Workload feature settings — Flowsavvy’s Workload feature settings

Workload Distribution helps users prevent burnout by evenly spreading tasks across available time slots, with the option to keep the schedule balanced. It considers task duration, priority, and deadlines, ensuring tasks aren’t overloaded in one-time blocks or left sparse during quieter periods.

Motion also offers auto-scheduling with powerful AI-driven capabilities, but its focus is on dynamic scheduling and real-time task adjustment. Motion’s AI analyzes patterns and continuously adapts your schedule based on work habits, task priorities, and deadlines.

However, Motion doesn’t provide the same kind of workload balancing that Flowsavvy does. If you’re seeking a work-life balance, comparing Motion and Sunsama can help determine which tool best fits your needs.

Team collaboration

Flowsavvy is not a team collaboration tool, and according to the Flowsavvy creators, neither do they plan to become one in the near future. It does not include features like real-time team collaboration, shared task management, or automatic adjustments based on team calendar changes, unlike Motion.

If you’re looking for a task automation app with team collaboration features, save yourself the disappointment and avoid Flowsavvy.

Motion on the other hand, excels at managing your schedules calendar and tasks with your teams. You can add task assignees, share customized booking links, sync calendar with your team members.

However, if we are comparing Motion based on team collaboration, “Motion vs Asana” and Motion vs Reclaim” seem like a better fit.

Mobile app

Flowsavvy offers complete feature consistency across its mobile app, ensuring you have access to all the same features available on the desktop version. They went one step further by adding Push notifications and Widgets. It was designed with a mobile-first approach. It’s available as full-featured web app, IOS, and android apps.

Motion, on the other hand, does not have the same level of feature consistency across its mobile app. While it provides many of the core features on mobile, some advanced features available on the desktop version may be limited or less intuitive on mobile devices.

Customization

Motion offers better customization options than Flowsavvy. Motion allows you to customize how tasks appear, offering different views. You can adjust the layout to match your preferences. In contrast, Flowsavvy has a more fixed interface with fewer view options. If you prefer customizable productivity apps, consider reading our article on “Motion vs Notion.”

Pricing comparison between Flowsavvy and Flowsavvy

Pricing plays a crucial role in this comparison, as Flowsavvy was designed to be a more affordable auto-scheduling alternative to Motion.

Flowsavvy has a robust free forever plan with unlimited auto reschedules. The paid version starts at $7 per month, $5 per month (If billed annually,) and $60 per year.

Motion does not have a free forever plan; there’s a free trial of 7 days. The Individual plan starts at $19 per month (billed annually) or $34 per month (billed monthly), and the Business Standard plan starts at $12 per user per month (billed annually) or $20 per month per user (billed monthly).

Considering Motion’s high price, Flowsavvy is the more cost-effective option if you only need a personal scheduling assistant and task management app. However, Motion’s high price is justified by its advanced and comprehensive features, including AI-driven scheduling, customization options, and team collaboration tools.

These features make Motion an ideal solution for individuals working in teams or those who need more robust task management features.

Conclusion

In summary, Flowsavvy is a great alternative for individuals looking for a simple, effective solution for auto-scheduling with minimal manual input. However, Motion stands out for its more advanced features, including AI-driven habit learning, team coordination, and dynamic scheduling for more complex workflows.

Ultimately, Flowsavvy and Motion work better for different types of users: Flowsavvy is perfect for individuals who value control and ease of use, while Motion is better suited for those who need advanced automation and collaboration features.

Read our recommended list of AI task managers for People with ADHD.

Flowsavvy vs motion: Which one is the better Auto-scheduling app?